2024 January
Swynnerton Parish will hold a Parish Council meeting on Thursday 25th January, 7.15pm at Hanchurch Village Hall
Agenda
NOTICE OF MEETING
Thursday 25th January 2024
I hereby give notice that a Meeting of the Swynnerton Parish Council will take place on THURSDAY 25 January 2024 at Hanchurch Village Hall at 7.15pm. Members are asked to inform the Clerk if they are unable to attend.
Lucy Davies
Parish Clerk
Tel: 07811 375623 Date of notice: 19 January 2024
AGENDA
PUBLIC QUESTION TIME
- Welcome, and introduction by the Chairman
- Consider matters raised by members of the public
- Receive reports from Staffordshire County Councillor and Stafford Borough Councillors
- Close of Public Question Time
PARISH COUNCIL MEETING
- Apologies for absence received – acceptance and recording of apologies
- Record declarations of interest from Councillors, to consider written requests from Councillors for the Council to grant a dispensation (S33 of the Localism Act 2011)
- Approval of the minutes of the Parish Council meetings held on Thursday 23 November 2023
- Discuss matters arising from the minutes not covered later in the Agenda
- Review the planning committee observations
- Receive the Clerk’s report – correspondence received and progress report on matters not on the agenda
- Financial matters
- To agree the precept to be requested for 2024/25
- Review and approval of payments
- Receive and approve financial statements and bank reconciliation to 31st December 2023
- Discuss remaining end of lease requirements for Ferndown Play Area and related costs.
- Receive grass cutting quote for 2024 and consider SCC grass cutting funding for additional cut in current financial year
- To discuss maintenance required on bench located at Swynnerton viewpoint
- Receive quote for installing perches within 2 bus shelters on the A34
- Discuss refilling of grit bins installed by Parish Council and consider requests for additional bins.
- To discuss problem parking on Main Street, Swynnerton
- To receive an update from Tittensor Road Safety Partnership
- The next Swynnerton Parish Council Meeting will be on Thursday 21 March 2024, 7.15pm at Swynnerton Village Hall
Minutes
The January Financial Statements (authorised payments and bank reconciliation) can be viewed by clicking the following link. Authorised Payments are noted after the minutes:
January 2024 Financial Statements and Payments
Please contact the Parish Clerk should you require a format other than pdf
MINUTES OF THE SWYNNERTON PARISH COUNCIL MEETING
Held on Thursday, 25 January 2024 at Hanchurch Village Hall
Councillors in attendance: Cllr Roy James (Chairman)
Cllr T Love, Cllr John Deaville, Cllr P Marsh
Cllr N Adams,
Stafford Borough Council: Cllr Roy James
Stafford County Council: None
In attendance: L Davies (Parish Clerk)
Public Question Time
- The Chairman welcomed everyone to the meeting.
- To consider matters raised by members of the public
- A representative of the Tittensor Community Speed Watch group confirmed that an authorised contractor had been found to erect the permanent signs.
- A resident of Groundslow raised the poor condition of the pavement along Winghouse Lane leading to Groundslow. These faults have been reported via the online portal.
- Potholes in Swynnerton were raised – whilst the deeper potholes have been filled in, there is a patch on the Main Road that needs resurfacing. These faults have been reported via the online portal.
- Residents have raised whether a football goal could be considered for the Swynnerton play area. Item to be considered at the next meeting.
- Reports from County and Borough Councillors
- Cllr James noted that the Borough Council would present their budget at the next Borough Council meeting on 30 January.
Parish Council Meeting
- Apologies for absence received
Apologies for absence were received from Cllr D Bishop, Cllr P Cheadle and Cllr E Mateu.
- Declarations of interest, to consider written requests from Councillors to grant dispensation (under S33, Localism Act, 2011).
No declarations of interest were received.
- Approval of the Minutes of the Parish Council meeting held on Thursday 23 November 2023
The Minutes were considered, APPROVED and signed by the Chairman.
- Discuss matters arising from the Minutes not covered in the Agenda
None
- Review of the planning committee observations
The planning applications received and decided since the last meeting were reviewed by the meeting.
- Receive the Clerk’s report – correspondence received and progress report on matters not on the agenda
- An authorised contractor has been found to install the Community Speed Watch Signs. It was AGREED to move ahead with the quote of £300 for the four signs.
- The date for installation of the SID posts and the change in the 30mph speed limit in Tittensor has been delayed due to issues with the advertisement of the regulation order by the County Council. Works are now expected to commence in March.
- Works to address the flooding on Winghouse Lane have been delayed again. Cllr Pert has stated that if the works get cancelled again that the works will be undertaken by a third party.
- Repointing work at the cenotaph in Swynnerton has been booked in for March/April.
- Financial Matters
- The meeting considered the level of precept to be requested considering the budget for 2024/25. The level of reserves was also considered, noting that the £20,000 for additional green space in Tittensor should be retained as earmarked reserves. It was AGREED that the level of precept should remain the same as the current year and £34,000 should be requested.
- The payments for November were presented for approval, duly APPROVED and signed.
- The financial statements and bank reconciliation to 31 December 2023 were considered and signed.
- It was AGREED to move £15,000 from the current account to the Instant Access account. Clerk to action
- Discuss remaining end of lease requirement for Ferndown Play Area and related costs.
- The Borough Council has stated that they will accept the end of the lease requirements have been satisfied once the flat swing has been replaced within the four bay swing set.
- The cost of this replacement is £975 excl VAT. It was AGREED to move forward with the quote. Clerk to action
- Receive grass cutting quote for 2024 and consider SCC grass cutting funding for additional cut in the current financial year
- It was AGREED to accept the quote for grass cutting in Tittensor for 2024 of £280 per cut (increase of £20 per cut on prior year).
- The County Council have agreed to provide funding towards an additional cut before the end of financial year (£68.50). It was AGREED to accept the funding and undertake an additional grass cut in March. Clerk to action
- Discuss maintenance required on bench located at Swynnerton viewpoint
It was AGREED to refurbish the bench at the viewpoint. Clerk to Action
- Receive quote for installing perches within 2 bus shelter on the A34
- A quote of £605 for the installation of 2 bespoke perches into the brick bus stops on the A34 at Tittensor was considered. It was AGREED to move forward with the quote. Clerk to action.
- Discuss refilling of grit bins installed by Parish Council and consider requests for additional bins
- It was AGREED to provide a budget of £100 per annum for road grit/salt for the 2 Parish Council grit bins installed in Swynnerton. It was agreed to assess the consumption of the grit/salt of these 2 bins before considering installing other bins in the village.
- Discuss problem parking on Main Street, Swynnerton
- The PSCO has confirmed that they can issue letter to repeat offender of illegal parking but cannot administer fines.
- Illegal parking can also be reported directly to the County Council via their online portal.
- To receive an update from Tittensor Road Safety Partnership (TRSP)
Cllr P Marsh provided an update following the meeting of the TRSP in January.
- The next meeting will be on Thursday 21 March 2024, 7.15pm at Swynnerton Village Hall.
There being no further business, the Chairman closed this Meeting.
Payments Schedule:
Date of meeting: 25 January 2024 | |||
Payments for approval: | |||
Gross amount | VAT | ||
Wickstead Leisure | Replacement seats | £604.39 | £100.73 |
HMRC | PAYE &NI | £139.77 | – |
L Davies | December salary and bank pay | £839.01 | – |
Burntwood Road Sweepers Ltd | Gully cleaning | £1,410.00 | £235.00 |
EON | Swynnerton Street Lamp | £168.18 | £28.03 |
John Green Landscaping | Additional day for edging in Tittensor | £420.00 | £70.00 |
SPCA | Training courses 2023 – cheque 300073 not banked | £252.00 | £42.00 |
HMRC | Replacement cheque for 300040 – destroyed | £37.40 | – |
L Davies | Expenses | £55.75 | – |
HMRC | January PAYE | £43.60 | – |
L Davies | January salary | £561.77 | – |
£4,531.87 | £475.76 | ||
No meeting in February, therefore the following will need to be paid before the next meeting. | |||
HMRC | February PAYE | ||
L Davies | February salary | ||
Eddy’s building services | Payment of material for bus shelter perches if approved | ||
Authorised for payment | |||
Chairman | |||